How to Manage Fireflies Channels and Organize Your Meetings

Channels help keep related meetings organized and make it easier to collaborate with the right people. As your Channels grow, you may need to rename a Channel, manage members, remove meetings, or delete a Channel that is no longer needed.

This guide walks you through the different ways to manage Public and Private Channels in Fireflies.

Let's get started 🚀

📝 Before You Start

Before managing a Channel, make sure:

• A Public or Private Channel has already been created.

• You have access to the Channel.

• Some Channel management actions may require Channel ownership or Workspace Admin permissions.

Related: Learn About Fireflies Channels to Organize Your Meetings

🚀 Navigation

1. Log in to your Fireflies account and click the Meetings tab from the left sidebar.

2. Open the Public or Private Channel that you want to manage or update.

⚙ Manage Your Channel

Keep your Channels organized by updating their names, managing member access, organizing meetings, configuring automatic routing, and removing Channels that are no longer needed.

✏ Rename a Channel

A clear and descriptive Channel name makes it easier for members to identify the Channel's purpose and find related meetings quickly. If a Channel's name no longer reflects its content or use case, you can rename it at any time.

1. Click the ellipsis (...) icon in the top-right corner of the Channel page, then select Rename.

2. Enter the new Channel name. For example, you can rename Demo Meetings FF to Motivational Speakers if the Channel contains meetings related to motivational speaking and personal development.

3. Click anywhere outside the Channel name field to save the change.

4. The updated Channel name will appear throughout your workspace.

💡Alternatively, you can click directly on the Channel name at the top of the page to make it editable.

👥 Add Channel Members

Adding members to a Private Channel allows you to share meetings and collaborate with specific people while keeping the Channel private.

1. Open the Private Channel that you created and want to add members to.

You can identify a Private Channel by the lock icon (🔒) displayed next to the Channel name.

2. Click the Add Channel Members icon in the top-right corner of the Channel page.

3. A dialog box appears, displaying the workspace members available to add to the Channel. Search for a member by name or select one or more members from the list.

💡 Tip: To add everyone in the workspace at once, select the ALL TEAMMATES checkbox.

4. Click on the Add button to add the selected members to the Channel.

👥 View or Remove Channel Members

Want to see who has access to a Private Channel? You can view all Channel members and remove members who no longer need access.

📌 This option is only available for Private Channels.

1. Click the ellipsis (...) icon in the top-right corner of the Channel page, then select Members.

2. A dialog box appears, displaying the list of members who currently have access to the Private Channel.

3. From here, you can manage Channel members:

• Add members: Click Add Members, select the members you want to add, then click Add. The selected members are added to the Private Channel and can access its meetings.

  

• Remove members: Hover over the member you want to remove and click Remove. The selected member will no longer have access to the Private Channel or its meetings.

  

⚙ Configure Automatic Meeting Routing

Rules Engine allows you to automatically add future meetings to specific Channels based on rules you configure. This helps ensure meetings are organized in the appropriate Channel without requiring manual action.

1. Open the Public or Private Channel that you want future meetings to be automatically added to.

2. Click the ellipsis (...) icon in the top-right corner of the Channel page, then select Auto Route.

3. The rule builder opens with the selected Channel already set as the destination, so you can start configuring the routing conditions right away.

Once the rule is active, future meetings that match the configured conditions will be automatically routed to the selected Channel.

📌 Learn More: For detailed steps on creating, managing, editing, and deleting routing rules, see Fireflies Rules Engine: Route, Share, and Control Meeting Visibility.

🗂 Remove, Move, or Delete Meetings from a Channel

Over time, you may need to reorganize the meetings in a Channel. You can remove meetings from the current Channel, move them to another Channel, or delete them if they are no longer needed.

1. Open the Public or Private Channel that contains the meetings you want to manage.

2. Select the meetings you want to manage using the checkboxes.

• Select the checkbox next to an individual meeting to select a specific meeting.

• If multiple meetings are grouped under the same date, select the checkbox next to the date to select all meetings listed for that day.

3. From the action bar at the bottom of the page, choose one of the following options:

• Move meetings: Click Move. A dialog box appears displaying the available Channels. Select the Channel where you want to move the selected meetings, then click Move to confirm.

  

• Remove meetings: Click Remove to remove the selected meetings from the current Channel while keeping them available in your workspace.

  

• Delete meetings: Click Delete to permanently remove the selected meetings from your workspace.

  

📌 Note:

• Removing a meeting from a Channel does not delete the meeting.

• Meetings removed from a channel remain available in your workspace and can still be accessed from My Meetings or All Meetings.

• You can move meetings between Channels or add them to another Channel at any time.

• Deleting a meeting permanently removes it from your workspace.

🗑 Delete a Channel

If a Channel is no longer needed, you can delete it to keep your workspace organized.

1. Click the ellipsis (...) icon in the top-right corner of the Channel page, then select Delete.

2. A confirmation dialog box appears. Click Delete Channel to permanently delete the Channel.

📌 Note:

• Default Channels cannot be deleted.

• You can only delete Channels that you created.

• Workspace Admins can delete Public or Private Channels created by other users if they are members of the Channel.

• Deleting a Channel does not delete its meetings. The meetings remain available in your workspace and can still be accessed from views such as My Meetings and All Meetings.

🔄 Recap

You can manage Channels in Fireflies in several ways:

• Rename a Channel to better reflect its purpose.

• Add or remove members from Private Channels.

• Configure automatic meeting routing using Rules Engine.

• Move, remove, or delete meetings from a Channel.

• Delete Channels that are no longer needed.

Managing Channels helps keep meetings organized and ensures the right people have access to the right conversations.

❓ Frequently Asked Questions

1. Can I add members to a Public Channel?

No. Public Channels are accessible to all workspace members, so member management is only available for Private Channels.

2. Can I delete a Channel without deleting its meetings?

Yes. Deleting a Channel removes only the Channel. The meetings remain available in your workspace and can still be accessed from My Meetings and All Meetings.

3. Can I move meetings between Channels?

Yes. Select the meetings you want to move, click Move, then choose the destination Channel.

4. I don't see the Auto Route option. What should I do?

If the Auto Route option is not available, check the following:

• Ensure your workspace is on the Enterprise plan, as automatic meeting routing is not available on other plans.

• Ensure you are a Workspace Admin, as only Workspace Admins can create and manage Rules Engine rules.

• If you're unsure whether you have Workspace Admin access, check with your workspace owner or administrator.

5. Can I remove a member from a Private Channel later?

Yes. Open the Channel's Members list, then remove any member who no longer needs access to the Channel.

6. Can I delete a Channel created by another user?

Only Workspace Admins can delete Public or Private Channels created by other users, and only if they are members of that Channel.