Understanding storage limits

Storage limits control how many meeting recordings you can keep in your Fireflies Notebook. This guide breaks down how much storage you get with each plan and how it works behind the scenes.

What counts toward storage 🗂

Your storage is measured in total meeting minutes stored, not the number of files. This includes:

• Live meetings recorded by Fireflies

• Files you upload manually

• Recordings imported from integrations (e.g., Zoom, Dropbox, CRMs)

You can always delete older meetings to free up space.

Storage limits by plan

Team storage pooling (Free & Pro plans) 👥

In Free and Pro plans, storage is allocated per user but pooled across the team.

• A team with 3 Pro users has 8,000 mins × 3 = 24,000 mins total

• All teammates share this combined storage

Tips to manage storage 🧹

• Delete unused or test recordings from your Notebook

• Download recordings before deleting, if you want to save them externally

• Use search filters to find large or older meetings

What happens when you hit the limit ⚠

• New meetings will still be captured

• But you must delete older meetings to access new ones

🤖 Make things easier: How to auto-delete meetings from your Notebook

Storage vs. rate limits 🔁

• Storage limits: The total minutes of meetings that are owned by all the teammates in the workspace.

• Rate limits: Monthly cap on minutes transcribed via uploads or integrations

📌 Confused about rate limits? Learn about rate limits

Making sense of it all

• Limits apply to total minutes stored – not the number of meetings

• Storage is pooled by team on Free and Pro plans

• You can delete meetings anytime to reclaim space

• Paid plans have much higher (or unlimited) caps